Many companies underuse or misconfigure their Workday systems. This blog highlights five common mistakes in Workday optimization and explains how to avoid them for better productivity and ROI.
Workday is a powerhouse for HR, finance, and workforce planning—but only if it’s set up, configured, and used the right way. Too often, organizations invest in Workday expecting streamlined operations and data-driven clarity, only to find themselves stuck with underused modules, frustrated users, and inefficient processes.
Optimization isn’t a “set-it-and-forget-it” task. It’s an ongoing process of aligning Workday’s powerful tools with your actual business needs. Whether you’ve been on Workday for 6 months or 6 years, avoiding a few common missteps can dramatically improve your outcomes.
“Tech tools are only as good as the processes they support.” — Naveen Rao, HR Tech Advisor
This blog explores the top 5 Workday optimization mistakes and how to avoid them with smarter planning, better configurations, and a little expert help (hint: we’ll show you how Proso can make that easy). We'll also share the latest features Workday has introduced, how they tie into optimization efforts, and how you can stay ahead of the curve.
Let’s dig into the most common mistakes Workday users make—and how to fix them for good.
One of Workday’s biggest strengths is its flexible business process framework. But if you’re running default configurations, you’re probably missing opportunities.
What goes wrong:
How to fix it:
Security in Workday isn’t just about restricting access—it’s about enabling the right access to boost efficiency.
What goes wrong:
How to fix it:
Workday’s dashboards and embedded analytics are powerful—but often unused or misunderstood.
What goes wrong:
How to fix it:
Workday releases updates twice a year, but most companies only implement 20–30% of what’s available.
What goes wrong:
How to fix it:
Even the best-configured Workday system fails if users don’t know how to use it.
What goes wrong:
How to fix it:
If these numbers hit close to home—it’s time to rethink your optimization plan.
Explore features: Workday What's New Center
Fixing Workday doesn’t mean hiring a full-time consultant. That’s what Proso is here for—a tech talent marketplace where you can post specific Workday optimization needs and connect with experts in minutes.
Whether you're trying to:
Proso has specialists who’ve done it before.
💡 One use case: A retail company with 3,000 employees used Proso to identify why their time-off approvals were delayed. A Workday-certified consultant redesigned the process flow and cut approval delays by 58%—within 3 weeks.
Proso isn’t a staffing agency. It’s a flexible partner that gives you vetted people, proven workflows, and measurable results.
Visit https://proso.ai to start optimizing smarter.
Workday isn’t standing still—and neither should your optimization efforts. With more machine learning, predictive analytics, and user-friendly automation on the roadmap, the platform is becoming more proactive, not just reactive.
Here’s what to expect from Workday moving forward:
These aren't just "nice to have" features—they're the future of workforce agility. And you need to be ready.
Here’s what to do next:
Optimization isn’t a sprint—it’s a recurring opportunity. The more proactive you are, the more Workday becomes an enabler instead of a friction point.
We’ll keep this blog updated with new Workday optimization tips, product updates, and Proso success stories. Bookmark it, share it with your HR and finance leads, and feel free to reach out with questions.
“Optimize continuously—not reactively—and your system evolves with your business, not against it.”
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